Search Resources
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To the right are links to reference guides for the search and search waiver processes. These guidelines outline the basic steps and who is responsible for what action. The information is presented in both a flowchart and step-by-step format. |
Tips and Reminders
- Applicants should be directed to www.jobsatcu.com; search committee members and departmental users go My CU Portal to create job ads, assign guest user access, and view application material. Search committee members with logon and password go to www.jobsatu.com/hr
- Applicants can search for positions by the ‘Type’ of job (Faculty, Exempt Professional, Classified Staff).
- Reminder!!! The HRMS system requires that you use a different effective date when creating a position and adding the REC row. The REC row MUST be the most current, top row in order for it to feed that night. If you are starting a search when you still have an employee in the position, uncheck the ‘Update Incumbent’ box. Also, keep an eye on the monthly payroll calendar to determine when production will not be available.
- The file size for required/optional documents is 2 MB. Remind search committee members about Word documents that are converted to PDF files. Formatting and images will NOT come over unless document is originally saved as PDF.
- Tips for applicants….If an applicant (or HR/HelpDesk) scan or save documents as a PDF file, there is an option under “File” that will “Reduce File Size”. This allows a large document to be saved at a size below the 2 MB maximum.
- When posting ads in other medium (Publications, listservs, etc.), use the Job Posting Number when referencing an ad. DO NOT use the position number because applicants CANNOT search by position number in JobsatCU.
- If an applicant has trouble attaching documents or withdrew their application in error; they need to contact the JobsatCU helpdesk at 303-735-6000 or jobsatcuhelp@cu.edu, or our HR Office.
- We now automatically post jobs with InsideHigherEd.com. When creating the ad in JobsatCU, please identify the posting category (math, science, etc).
- Temporary appointments will also be filled through JobsatCU. We are working on developing an open posting for departments to use if they don’t have someone in mind.
Marketing your Position
REMEMBER--The job ad and job description are NOT the same thing. The job ad should describe and market our University, your unit/school, campus culture, and the position. We want to be seen as the ‘employer of choice’, so let applicants know why they should want to work here more than any place else! The Job Ad Template provides sample language that should be included in the ad, and HR Consultants have other examples.
- In addition to the statement of work and minimum and preferred qualifications, the following information should be included in the job posting: Salary and Benefit Information, the brief statement on Background Checks, and the Diversity Statement (samples are provided in the job ad template).
- Be sure to use the ‘Special Instructions’ section in the job posting. You can include what documents you require and how applicants can attach this information, actual job location, and any other information unique to the position.
- Consider asking for a variety of information as part of one document (e.g., teaching philosophy as part of their cover letter).
- Get enough information at the beginning of the search so the committee can distinguish the top candidates and ask for specific, more detailed information from your finalists. For example: Ask for the names and contact information for those who will be providing letters of recommendation and obtain the actual letters from your finalists; same for teaching or portfolio examples.
Closing Out Your Search
- Be sure those ‘Recommended for Hire’ complete and submit a Background Consent form and fax it to HR (303-315-2725).
- Document the search in the Notes/History section. Describe the selection process, e.g., evaluation criteria, elimination steps, diversity outreach efforts, interview process. Be sure to hit the ADD NOTE button or the information will not be saved. This information will be reviewed before the hire is approved.
- Be sure the hire is added to the Chancellor’s Matters Report and submitted to Chancellors.Actions@UCDenver.edu along with an electronic copy of the offer letter. The appointment must be approved by the Chancellor before the person begins work.
- Need a copy of their Resume/CV? Once hired, an applicant’s status changes to Inactive because the search is complete. So you will not automatically see their information when you bring up the job posting. You can print a copy of their application material by following these steps: bring posting up and select ‘View’ under the Position Title, find the new hire and select the documents to print.