UCD Employee Tuition Waiver Information

Policy:
Employees of the University of Colorado are eligible for up to nine semester hours of tuition credit per fiscal year, which begins summer semester (June through May) on a space available basis. All Continuing and Professional Education programs and courses (including Extended Studies, the Executive program, 11 month MBA program, and the SAVE program) are excluded from the tuition benefit.

Employees who are classified staff, unclassified or professional exempt employees, administrative officers and faculty at the rank of instructor and above who are on a full-time appointment, may receive the full benefit. Those employees who are appointed for less than full-time may receive a benefit proportional to the percentage of time employed in a fiscal year.

01 - 12% Eligible for 1 credit hour during the fiscal year
13 - 24% Eligible for 2 credit hours during the fiscal year
25 - 37% Eligible for 3 credit hours during the fiscal year
38 - 49% Eligible for 4 credit hours during the fiscal year
50 - 61% Eligible for 5 credit hours during the fiscal year
62 - 73% Eligible for 6 credit hours during the fiscal year
74 - 85% Eligible for 7 credit hours during the fiscal year
86 - 99% Eligible for 8 credit hours during the fiscal year
100% Eligible for 9 credit hours during the fiscal year

Temporary employees, hourly employees, teaching assistants, fellows, residents, student employees, honorarium faculty, or affiliates that are not CU employees (not paid by the University of Colorado) are not eligible for a faculty/staff waiver.

College Opportunity Fund:
Employees admitted as an in-state undergraduate student are eligible for the COF Stipend. It is the responsibility of the employee to apply for COF and authorize the stipend. The tuition waiver benefit will cover the student share of tuition only. If the employee applies for COF and authorizes on SMART, the total tuition will be covered. If employees do not apply and authorize, they will be responsible for the tuition amount that would have been covered by COF.

Apply for your COF stipend at www.collegeincolorado.org

Payment:
Effective with registration for fall 2007 term, all students (including staff) whose home campus is the Downtown Campus are required to pay a $200 registration advance payment each term before they will be allowed to register. For employees using the faculty/staff tuition waiver, this advance payment will be applied towards the required (student) fees. All fees are mandatory.

Late payments will result in late fees and service charges. Please contact the Student Service Center (Downtown Campus) at 303-556-2710 or Bursar's Office (Anschutz Medical Campus) 303-724-8032 for questions regarding fees and tuition. Bills should be paid promptly to avoid service charges.

Restrictions:

Employees must wait to register on a space available basis on or after the official first day of the term to use this benefit.
Continuing and Professional Education courses (including Extended Studies, the Executive Programs, the 11 Month MBA program, and the SAVE program) are excluded.
Affiliates with no eligible CU employment record are not eligible for the tuition waiver benefit.
Classes must be open and available. Wait listing is not allowed. If the course is closed, you must wait until the end of the wait list period to register. Instructor approval may be required.
Completed forms must be received no later than the last day to drop classes for the semester. You may not enroll during regular registration, then drop the course(s) and re-enroll using the waiver.

Employee Tuition Waiver Procedure:

Registration begins on the official first day of each term.

Complete the online tuition waiver form at: http://www.ucdenver.edu/student-services/resources/registrar/Documents/RegistrarForms/DDC/tuitionwaiver08.pdf.

The form can be submitted two weeks before the first day of the term, but no later than the last day to drop classes for the semester. If you are employed AND taking courses at UCD, submit the form to the UCD. If you are employed at UCB or UCCS and are taking courses at UCD, you will need to submit one copy to your campus of employment and one copy to UCD. See contacts listed below.

Employees are required to fill out the tuition waiver form for the campus where they will attend classes.
However, eligibility for the waiver is determined and approved at the campus where they are employed.

Signature approval of both your unit's appointing authority and home campus contact (within the Bursar’s or Registrar’s Office—See list below) are required to process your tuition waiver request. Note: The appointing authority for your organization may or may not be your supervisor (dept chair for faculty). If unsure, please check with your department's Human Resources contact person. In accordance with University of Colorado fiscal rules, the following statement must be true, and must be certified by both the employee and the appointing authority:

"The appointing authority is responsible for determining that training is appropriate and job related and will benefit the University and enhance the employee's performance. Employee training may not be solely for the personal or professional development or advancement of the employee."

Your department’s HR contact person is responsible for filling out the section of the form that refers to your PeopleSoft HR data, confirming your eligibility (employment status, job code, type of appointment, % of time, number of waiver hours eligible). This must be completed before your waiver request form can be submitted.
If an employee’s appointment changes (reduction in percent of time, change in appointment type, or termination) before census date of a term, the employee’s tuition waiver benefit may be impacted. Post-census employment verification will be done by the HR office, and if changes occur in an appointment which changes the applicability of the waiver benefit, the employee will be notified by HR.If the employee is no longer eligible for the benefit, the waiver will be removed from the employee’s tuition bill, and the employee will be subject to all tuition, fees, late fees and service charges.The registration and bill will stay in place and it is the employee’s responsibility to attend class and pay the bill. If such a change in employment status/waiver eligibility impacts the employee’s decision to be enrolled in the class, it is the employee’s responsibility to go through institutional drop/withdrawal procedures and institutional tuition appeals processes.

Please send the form to your campus contact listed below. If you are employed at UCB or UCCS, please also send a copy to that campus’s contact (also listed below).

UCB: Erin Hutchinson, Campus Box 43 UCB, 303-492-3563, erin.hutchinson@colorado.edu
UCCS: Joanne Mosier, Campus Box MH 108, 719-262-3381, jmosier@uccs.edu
UCD-AMC: Diana Warren, Campus Box A054, 303-724-8056, fax: 303-724-8060, student.services@ucdenver.edu
UCD-DC: Cheryl Apodaca, Campus Box 167, 303-556-4271, fax: 303-556-4829, facstaff.waiver@ucdenver.edu

For the specific dates of each semester, please review the academic calendar on the web, by campus.

UCB Academic Calendar: www.colorado.edu/academics/calendar.html
UCD Downtown Campus Academic Calendar: www.cudenver.edu/Admissions/Registrar/Academic+Calendar/default.htm
UCD Anschutz Medical Campus Academic Calendar: www.uchsc.edu/registrar/coursebook/
UCCS Academic Calendar: calendar.uccs.edu/webcal/month.php?date=20070801&cat_id=15

Registration process for UCD Downtown Campus students:

Go to www.cudenver.edu. Click on 'Registrar - SMART', then the SMART logo;
Enter your Student ID and four character PIN;
Click on the registration tab, then 'register';
Select 'main campus'.
Review College Opportunity Fund (COF) information; authorize COF hours for the term if desired;
Click on 'Continue to Registration' and follow the prompts to register.