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Sponsored Programs Accounting

The Sponsored Programs Accounting (SPA) office assists Downtown Denver campus staff and faculty with financial administration of sponsored activity once awarded. Additional services include:

CURRENT TOPICS

Roles and Responsibilities
This document outlines the roles and responsibilities related to sponsored programs that are performed by SPA and DSPA (Division of Sponsored Programs Administration).

Personnel Effort Reports (PERs)
PERs are required by the federal government (see OMB A-21) to provide after-the-fact certification of the effort provided on sponsored projects. Electronic PERs (ePERs) are generated each semester, and await certification in the university portal, my.cu.edu, under the "my.Tools" tab. ePERs must be completed and certified within 120 calendar days from ePER creation.  For more information, see:

FEDERAL CIRCULARS

FEDERAL SPONSOR GUIDELINES

POLICY and PROCEDURE GUIDANCE

Additional Pay
There are limited, unusual circumstances in which faculty may receive additional remuneration on a sponsored project. All additional pay requires pre-approval from the sponsor. For more information, see:

Budgeting for Sponsored Projects
This section is under development.

Closing Out Sponsored Projects
The following documents will assist you in closing out your sponsored project:

Cost Sharing
Cost sharing is that portion (cost) of a sponsored project or program that is not supported by the sponsor. The following documents will provide guidance regarding allowable cost sharing:

Cost Transfers
A cost transfer is the transfer of a cost incurred initially on one university program/project and subsequently transferred to a sponsored project. There are only certain conditions under which cost transfers may be accepted as charges to sponsored projects.The following documents provide guidance regarding cost transfers:

Direct Charging
OMB A-21 requires that direct costs "be identified specifically with a particular sponsored project... relatively easily with a high degree of accuracy." Special care should be exercised to ensure that costs incurred for the same purpose in like circumstances are treated consistently as either direct or F&A costs. The following documents provide guidance related to direct charging:

F&A (Facilities and Administrative Costs)
This section is under development.

Fellowships
Fellowship job codes are used to pay stipends - not salary - and must be used correctly in order to comply with IRS and sponsor requirements, where applicable. The following document offers guidance on the use of fellowship job code:

Fiscal Roles and Responsibilities
This policy statement establishes the fiscal roles and responsibilities of employees by providing additional clarification and guidance regarding the framework within which financial management occurs at the university.

Official Functions
This section is under development.

Study Subject Payments
A "Study Subject" is an individual about whom an investigator conducts research and obtains data through interaction with the individual.  The following documents offer guidance on the payment of study subjects:

Summer Appointments Process
This section is under construction.

TOOLS
The following tools are available or are under development to assist you in sponsored project administration:

SPONSORED PROGRAMS FISCAL MANAGERS MEETINGS
SPA meets monthly with fiscal managers in order to discuss current topics related to sponsored projects administration.

TRAINING
For training related to sponsored projects, please log in to Blackboard, https://blackboard.cudenver.edu/ , using your employee id as both user name and password. Currently the classes available include:

You can find the courses by browsing the course catalogue and entering the course #.

In addition, SPA personnel are available to provide training on topics for departments or individual hands-on demonstration with use of shadowing software.  Please contact Zula Tserendejid at (303) 315-2286 if you need further training assistance. 


SPA is located at:

Campus Box #A005/129
1380 Lawrence Street, #906
Denver, CO 80217-3364
303.315.2268

 

 

May, 2007
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